Research Support Activities

Exemption from Payment of Partial Contribution to Maintenance and Operation Costs of Equipment Sharing

 To promote efficient use of research equipment and facility space at the Institute, we waive contributions to maintenance and operation costs for space used in the operation, etc. of research equipment shared throughout the Institute.

Exemption from payment of partial contribution to maintenance and operation costs

1. Shared research equipment subject to this rule

Shared research equipment that falls under any of the following:

  •   Shared research equipment managed by the Technical Department or Institute-Wide Support Centers
  •   Shared research equipment operated under projects that aim to promote equipment sharing
  •   Shared research equipment with a purchase price of 9 million yen or more

2. Equipment sharing and operation

All of the following conditions must be met:

  •   Research equipment is utilized by other researchers as long as they do not interfere with use by a manager or member of the management group of the equipment, and the equipment has already been shared with other researchers.
  •   A manager and a contact person for the equipment are appointed to respond to inquiries from users of the equipment.
  •   An action plan must be formulated to promote equipment sharing.
  •   All research equipment located in the facility space must be shared among all members of the Institute

*Note: See the following rules and regulations for details (Only in Japanese)

3. Facility spaces subject to this rule

All of the following conditions must be met:

  •   The category of facility space must be “Facility space managed by Schools, etc.” on Ookayama, Suzukakedai, and Tamachi campuses
  •   The use category of the space is “Room for research and experiments, etc.”
  •   The shared research equipment subject to this rule (see 1 above) is located in the facility space, and conditions for equipment sharing and operation are met (see 2 above)

Schedule for application, etc

The application schedule for exemption from payment of partial contribution to maintenance and operation costs under this rule is as follows. Please note that you must submit an application by the end of September of the previous fiscal year.

《Application for exemption from payment charged for FY2020》

2019:
Aug. 9 The Office of Research and Innovation notifies the deans and directors of applications for exemption from payment of partial contribution to maintenance and operation costs (previously called “space charge”)
Sep. 30 Deadline for deans and directors to submit an application for exemption (new/continuation/change) to the Office of Research and Innovation
  • New application: if they wish to be exempt starting from the payment for FY2020
  • Continuation application: if they were exempt from the payment for FY2019 and wish to be continuously exempt from the payment for FY2020
  • Application for change: if they wish to be continuously exempt from payment and change the contents of the application previously submitted
Oct. 1 (The date on which the amount of partial contribution to maintenance and operation costs is assessed)
From October The Office of Research and Innovation confirms the submitted documents and conducts an on-the-spot inquiry if necessary
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2020:
May 1 The Office of Research and Innovation approves the adjustment of fluctuations in the amount of partial contributions after October 1 and decides on facility spaces subject to exemption
Around June The Office of Research and Innovation deliberates facility spaces subject to exemption
Around July The Office of Research and Innovation decides on and notifies facility spaces subject to exemption
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2020
End of September Deans and directors of Schools, etc. report to the Office of Research and Innovation on the utilization of shared research equipment located in the facility space subject to exemption for FY2019. (The report must be submitted at the same time as the application for exemption for FY2021.)
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Documents, etc. required for application (Internal)

 We provide the following documents to Institute members only:

※Note: Form 2-1 (Application for continuation) is listed only for reference. Use a partially completed Form 2-1 that is sent to deans and directors by the Office of Research and Innovation.

Please refer to the following material that provides supplementary explanations of regulations, etc. when preparing application forms.

Copyright: Office of Research and Innovation, Tokyo Institute of Technology