1. When a funding organization deposits a grant into the Institute's bank account
Flow of Procedures for Receiving Research Grants
Funding organization decides to award a grant
1. Submission of donation form
The faculty member who will receive the grant requests the funding organization to prepare a donation form.
The form must be submitted to the Research Promotion Group (Mailbox: E3-16). A copy of the grant award letter from the funding organization must be attached. Deadline: Around the 10th and 25th of each month
2. Decision by the Institute to accept the grant
If the Institute decides to accept the grant, the faculty member who will receive the grant is notified of the decision by email.
The faculty member is also notified of a budget code at this time.
Submit the User Registration Form for Purchase Request System to the administration office below.
Research Fund Contract Group, Ookayama Campus (Mailbox: E3-16)
3. Sending of Payment Request
The Accounting Division sends a Payment Request to the funding organization.
4. Deposit by the funding organization
The funding organization deposits the grant into the Institute’s bank account on or around the scheduled payment (deposit) date stated on the donation form.
Please contact the Research Promotion Group if you want to check the deposit and/or need to use the grant immediately.
5. Available for use
It takes approximately three weeks from the time the Accounting Division confirms that the grant has been deposited to complete internal procedures, update the Purchase Request System, and make the grant available for use by the faculty member.
A receipt and a letter of appreciation in the president’s name is sent to the funding organization.